Case Studies

Real Systems. Real Results. Real Businesses.

Browse our automation case studies and see what's possible for your industry.

HVAC

Client: Southwest Climate Control

Problem: Missing 60% of after-hours service calls. No follow-up system. Leads going cold within hours.

Solution: AI receptionist + lead capture → CRM pipeline → 2-min automated SMS follow-up → booking automation → invoice generation.

📞 0 missed calls (24/7 AI)⏱️ 2-min response (was 4hrs)💰 $94K additional revenue📅 Bookings +187%

Stack: Go High Level • Twilio • Google Calendar • Stripe

Healthcare

Client: Sunrise Dental Group

Problem: Front desk overwhelmed. 30% of appointment requests lost. No-show rate at 22%.

Solution: AI phone receptionist + online booking + automated reminder sequences (48hr/24hr/2hr) + waitlist automation.

🦷 No-show: 22% → 4%📅 Bookings +210% in 90 days👩 Front desk -28 hrs/week⭐ Reviews +340%

Stack: Synthflow AI • Calendly • Twilio • Google My Business

E-Commerce

Client: Apex Outdoor Gear

Problem: Manually processing 400+ orders/day. Inventory errors constant. 3-person team at 60hr weeks.

Solution: Order automation → inventory sync → shipping label generation → tracking emails → return workflow → supplier reorders.

📦 400+ daily orders, zero manual touch⏰ 35 hrs/week saved📉 Error rate: 8% → 0.2%💰 $240K annual labor savings

Stack: Shopify • Klaviyo • ShipStation • Google Sheets • Slack

Real Estate

Client: Horizon Properties Group

Problem: CRM unused. Leads from 6 sources falling through. Inconsistent follow-up across 12 agents.

Solution: Unified lead aggregation → auto CRM entry → lead scoring → agent assignment → 14-step nurture → showing scheduler → contract pipeline.

🏠 Response: 18hrs → 90 sec📊 Lead-to-showing +156%💰 $1.2M closed (6 months)👥 12 agents unified

Stack: Go High Level • Zillow API • DocuSign • Google Calendar

Food & Beverage

Client: Terra Kitchen

Problem: Third-party apps taking 30% commissions. No customer data ownership. Zero repeat marketing.

Solution: Custom ordering system → Stripe direct payment → customer data capture → loyalty automation → SMS re-engagement → review generation.

🍽️ 0% commission (was 30%)📱 2,400 owned customers🔁 Repeat orders +89%💰 $67K saved annually

Stack: Custom React + Stripe • Twilio • Klaviyo

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